West Van Matters - WVM2006-34: NOTES Nov 20; AGENDA Nov 27; Calendar to Dec 8

WVM2006-34
NOTES Nov 20
AGENDA Nov 27
Calendar to Dec 8
by Carolanne Reynolds, Editor
www.WestVan.org

After flood watch, snow watch! Hope all's well!

THEATRE WATCH:

Shakespeare's R & J at the Beaumont Studios was an interesting adaptation with four private boys' school students playing all the roles and borrowing a few lines from other Shakespearean plays.

Life After God with the exceptional Bob Frazier warmed the cockles of our hearts with its references to Vancouver and the North Shore.

School for Scandal was another triumph and tribute to the creativity of Dean Paul Gibson -- and it was delightful that he cast some Bard favourites: Christopher Gaze himself, Scott Bellis, and David Marr; also had Colin Heath (formerly of Cirque du Soleil, and original with Number 17).

*** THIS ISSUE:

= MAIN ITEMS Cmte of Whole & Ccl Mtg Agendas Nov 27 (again not available until Friday): Fiscal Sustainabilty Task Force Report; Base Budget 2007; Nov 6 and 14 Minutes (eg Ev Dr, minutes pretty well useless b/c says X commented on Y -- so no info, no idea if person supported or didn't or provided more to consider); Eagle Lake Membrane Filtration Facility Contract Execution; Goups Daycare Report; still no plans for resident letters on website; 543 - 9th St for sale by DWV (to Millennium in Ev Dr area for $1.85m); Correspondence (no links; NOTE: Bd of Variance minutes in this section so not accessible) mostly Clovelly-Caulfeild nbrhd

= gRUMBLEs; Calendar to Dec 8th; Nov 20th Ccl NOTES (Tribute Trees; Equestrian Ctr; Lighthouse Park; Hollyburn Cabins; Dundarave Parking; Third Quarter Report; Consent Agenda section with no links; +Mayor re Chamber of Comm+; Ev Dr mtg & PH not on Shaw; unannounced change re links on website); Ccl AGENDA Nov 27; Quotations

=== gRUMBLEs ===

Did the Ev Dr Guidance Cmte know DWV was selling a lot there to Millennium?

Heard some patter about WV not having staff to handle the rainstorm emergency and not paying toward NV Emergency Ctr. In fact all three Ms pay a portion and agreement if disaster in one, the others help and that's what happened. They did a good job and didn't get time to recover when the show hit!

=== CALENDAR to Dec 8th ===

=== Monday Nov 27th

~ 4pm ~ Cmnty Engagement Cmte

=== Tuesday Nov 28th

~ 6:30 - 7:30pm ~ Ambleside Lights Up at 13th and Marine Drive

=== Wednesday Nov 29th

~ 6 - 8pm ~ Community Meeting at the Cypress Park Elementary School Gym, 4355 Marine to discuss the Altamont/Westmont and Canterbury Areas Questionnaires

The Parks and Opens Space Plan Background document provides an inventory of information about the West Vancouver park system and a preliminary analyses of issues. Browse this information which serves as a starting point for public discussion and planning for the West Vancouver parks system of the future. The Parks Dept looks forward to your input. Call 604-925-7275.

~ 7 - 8:55pm ~ North Shore Wetland Partners' year-end mtg at the WV Youth Ctr. Wrap-up of year's activities and plans for next year.

>>> EXHIBIT at GLH/WV Museum: Winston Elliott of WV - past and paintings, retrospective.

>>> KAY MEEK CENTRE -- Visit www.kaymeekcentre.ca or phone 913-3634 for events.

COMING IN DECEMBER:

Dec 3rd and 6th, Carol Ships pass by Ambleside and Dundarave

Dec 4th, Christmas trees light up 4:30 at Dundarave Pier

Dec 4th, Public Hearing on Evelyn Drive at Kay Meek Ctr (7pm)

Dec 7th, Police Board mtg at Station's boardroom (postponed from Nov 23)

=== Tuesday Dec 7th

~ 7:30pm ~ "Gifts From the Heart" - Join well-known gospel singers Marcus Mosely and Gail Suderman in a concert of gospel and traditional Christmas songs. From the first song to the last shout, these gifted performers reach the unreachable with a soul stirring and uplifting message. A concert that will touch the heart and raise the roof! Tickets: $10 at Silk Purse

=== CCL MTG NOTES Nov 20th ===

Cclr Clark absent. SRO! Most with WVEC badges

Mayor: Welcome ..., especially to those who might not normally come to a ccl mtg. A special treat for us.

Before starting I'd like to ask the CAO to comment on the one in 400-year storm that hit the far west of West Vancouver last Wednesday.

CAO: significant windstorm on Wednesday and minor one on Sunday.

blowdown throughout M, over 5000 homes without power; number of streets in HBay

on road to recovery

crews working with Hydro to take down hazardous trees; process will take a couple more weeks

if concern about hazardous trees, call us; Parks Dept.

evacuated 50 homes from SeaScape; working with strata ccl, prov registry prog

look at map, [parts with] boil water advisory; info on website

WV does have its own water system, not for whole cmnty but parts, trying to extend; no boil advisory for Eagle Lake water

hope balance served by GVRD and will be lifted

all worst hit, own water

Mayor: like to compliment staff, Mr Stuart is the head, director, of the Emergency Operation Centre that had to be set up

100 ppl registered for social services at Srs' Ctr

staff have practised before but this was real life

in spite of signif losses some ppl have suffered, they were complimentary of staff and measures

extraordinary, congratulate everybody, M staff, Police, Fire, etc.

7:06

APPROVAL OF AGENDA -- amended adding item 4 re WV, and 14.1 mtg of the Whole Nov 27;

withdrawing item 2, 6, and 12 and will be on agenda for Nov 27

{Wow! All three that I wondered why 'on-table' withdrawn! Good sign if it means material will not be on-table any more b/c it gives no time to public or even Ccl to see the material Ccl will be discussing, passing, approving.}

2. ADOPTION OF MINUTES -- Adoption of November 06, 2006 Regular Council Minutes

Item to be provided on-table. [WITHDRAWN]

Mayor: don't usually have anyone speak before a delegation

we have one before equestrian ctr, and we don't mind one

{I did a doubletake. This is unprecedented. More importantly, will it set a precedent? Many have asked to speak to or after a delegation and been told to wait until PQP at the end of the mtg. So does this now mean one can always be allowed first? and what if the person permitted to speak before is anti rather than pro???}

7:08

DELEGATIONS

3. J. Howell, Chair, Tribute Tree Program, Kiwanis Club of Capilano regarding Kiwanis Tribute Tree Program

JH: what a wonderful audience to have!

originally to raise funds; Parks Dept approached, they liked the idea too and that was the start four years ago.

tribute rather than memorial b/c both for the living and for those who have gone on

one of the earliest mbrs of our club donated a tribute tree in honour of his wife's 100th birthday and Mrs Smith celebrated her 104th birthday a few months ago

cost of the tribute tree was to be $1500 and it was agreed that the Parks Dept wd designate the location, purchase, and plant the tree and provide longterm maintenance; also inscribed cast bronze plaque, for that they wd receive half, $750, the other half wd go to Kiwanis, 100% to charities on the NShore

to date for the four years ending in Sept, 81 tribute trees were donated for a total of $121,000

half to Parks Dept and the other $60K to the Kiwanis Club for distribution to charities on the NShore

since then we have sold, 86 trees, total $129K

was agreed have a five-year program and I'm looking forward to that being extended next year

there are sites that the Parks Dpt have designated for tribute trees, Cap cemetery, replacement trees for Taylor Way

a number of trees taken down, disease; so six

trees identified by arborist

at the civic ctr there are tribute trees there and 12 still available

and I'm hoping the temp parking lot adjacent to MDr will be back into grass and sure there'll be space for tribute trees

other places, Gleneagles Cmnty Ctr and Whitby Park at the top of the Properties.

To Parks Dept, thank you for your help, in particular to Corinne Ambor who has been most helpful

Mayor: know Corinne and our Parks Dept have enjoyed working with you; can't imagine not continue

did we take care of that bronze that was stolen?

KPike: referred to Police; haven't heard of any back

Mayor: will be replaced

JH: more permanent, prob'ly will try to recess it

the trees along the ice rink, the plaque is recessed into the sidewalk and is flush with the sidewalk

thank you for helping us in that regard.

7:16 {in advance of delegation}

{This is an incredible precedent. Cd prove to be awkward. Such requests in the past have been firmly told they must wait to the end of the mtg at PQP. What can Ccl do when one person makes such a request in future to speak before the delegation does?}

Mayor: one person to speak, keep it brief; Dennis Perry is with us

DP: didn't realize I was going to be offered this opp to speak beforehand

wd ask M&Ccl to give all the support possible to this proposal

WV sadly needs it, in fact Greater Vancouver really needs this

we have residents across WV who drive to Abbotsford and beyond to ride b/c there aren't the facilities

I know one family where the three of them drive six days a week to Abb

I have two daughters go to NV

We're probably going out to Langley at least three days a week; feel I'm going to be compelled to do that

attention to the triple bottom line social ec envtal impact; that's what we need to sustain the world

we shd be viewing the Eq Ctr, augmenting our Cmnty Ctrs, Parks, and playing fields

horseback riding cuts across all ages, great benefit socially to any cmnty

wrt economy, the more diversified the cmnty, the more you have to offer residents more value; can't put a $ value

ppl wd like to move to WV who can't b/c haven't riding

{Excuse me, but that may not be the main reason ppl who wd like to move to WV don't, having riding facilities may be on the list but how far down?}

impact on envmt, wd suggest an eq ctr in the Upper lands wd be a good use of the UL and positive for envtal impact

not postpone, as we know devt of the UL, moving at a furious pace; Ccl has to address and proceed at this stage -- we may not have another opp for this in our M; this is one of the things we have total control of

this Ccl can make this decision, don't have another level of govt that can say no to this

hopeful this will go ahead; can't see any downside

7:21

Mayor: and now I'd like to welcome Ashley (?) Dann

4. A. Dann regarding West Vancouver Equestrian Centre (File: 0120?01)

Angela (?) Dann: [Dennis Perry] said it!

here with my husband Michael and three chn

presentation hope you will enjoy; steps we've taken

to make sure consistent and in character with WV [slides of historical WV]

our passion = the sport

the most important reason we need -- countless families leaving our cmnty; NV facility operating at capacity, turning away 150 each year; the Bby's Assn also full -- when we asked I was told no space in our lifetime. An hour to Southlands, etc

replace that commute time with quality time; wd relieve pressure on congested bridges

in reality, many cannot commit to that time.

having facility in our District makes economic sense

ev family leaves, so shops in other stores; supports local biz

real need for more public rec activities

even tho WV considered the most affluent in Canada, many families work hard

lost movie theatres, bowling alley, and driving range

sailing and lawn bowling great, on public land; tennis club has a three-year waiting period

recreation for all ages, starting from five, have many seniors -- first time in their lives time to devote to something that brings them joy

grandparents want to socialize in beautiful setting

needs of the families living with disabilities -- wd benefit from therapeutic riding; currently a waiting period of over two years after assessed for the riding

ranges from physical mental social -- to need to charge our overcharged minds

many levels of abilities and interests

yes, Olympics are coming in 2010 and excited for rest of world to see how beautiful WV is -- can be training Olympic hope

Alexander Duncan will be competing in Germany next year also a 2012 hopeful Caulfeild

mother has been driving her to Rmd and Delta

how can we make this happen without cost to M? we're willing to fund a first class facility, WV first priority, families can gather, siblings can do homework; where teenagers can spend time with their friends

kind to the envmt, kind to horses

have worked with prop owners and staff to find site; don't wish to negatively impact a nbrhd

naturally that has guided us back to a location off UL Hwy -- no plans we are aware of

have respectfully watched OCP and selection of M&Ccl

confirm creating something that wd benefit our cmnty

700 emails from riders and nonriders alike; letters from Sch Bd and Collingwood/Mulgrave

thank you; invaluable input

our letter [to M&Ccl], request to acquire the site

if in part not possible then we ask that you assist us in finding an alternate site

allow us to join in on our commitment, turn this into reality

7:34 APPLAUSE

Mayor: we don't usually get that sort of applause

Sop: you're asking us about land we don't have [own]; can't put pressure on a private owner

how high up can we go? for horses?

we cd move fwd, spoke to Danns

closeness of a bike park, other facilities

off Cypress Bowl Rd, private lands; they may not wish you to ride on those trails

clearing [land] what happens? storm water mgmt, have you looked at those things?

having said that, it is my position that we shd look at furthering some view into this in that there cd be an eq ctr in WV off that arterial way but has to have sustainable land use as to other things along that way

we've had this presentation twice; but somewhere along the line we have to get down to serious talk about affordability and space, relationship to it

old story, can't do anything till you give us the land but it's not our land you're seeking

Mayor: have you a question?

Sop: they've satisfied me the intent is there

have a serious look, if not here somewhere nearby

VV: we owe a debt of thanks to Mr/Mrs Dann for effort they've put into this

diff in surveying

some of the anxieties Cclr Sop expressed -- we're talking about land we don't own

potential to negotiate with owners; not beyond possibility we'll get on with this

you've shown the land you like and layout but if have to make compromises, what is the min acres?

Michael Dann: 12 to 13 acres; this is 26 acres of wch 12 acres is of use

JF: proposal sounds exciting and interesting, lots of supporters here

before to staff, wd like to see biz plan, financing

outside of those here, public not aware of costs involved

if you assume costs of building

but having a biz plan wd be of interest

AD: we're prepared to proceed as a family and as a biz owners

comfortable in presenting a biz plan

for our own comfort wd like to have a biz case and plan in place

Mayor: are you considering forming a non-profit society?

AD: lot of interest in therapeutic riding; with size of the land we'll dedicate a certain part to the riding and that wd be the non-profit portion

the rest wd hv to be funding, private, and M

RD: thank you also for the hard work you've done; also to acknowledge the ppl who came out tonight

don't know if you enjoyed this but clear you enjoy horses

worthwhile goal and worth pursuing; complicated but at least we will look at it seriously

thank you so much for coming out tonight

MS: are we just going to receive the delegation?

need some degree of staff input to see if this makes any sense; need to move it along to next stage

Mr Stuart cd help us, this thing going to make any sense to Danns and British Properties?

interesting to note Brit Prop included plans for polo grounds and a golf course -- 70 years later

need to direct staff to do something

Mr Nicholls is frantically whispering in my ear

Mayor: cd be added as a friendly motion

CAO: enter into discussions and report back to Ccl

Sop: consideration shd be with owners of the land -- that's direction shd be going to see what their flexibility is

not fait accompli, suddenly open door, it's not our land

until we look at entire Rodgers Creek; doesn't follow

need a corporate biz plan; going to be a commitment there

if in that specific location or helping Danns look further, best working with owners

CAO: there are lots of issues around this proposal

staff discuss so clear understanding what requirements are so can report back if it can occur

MS: can't assume ppl who prepared a presentation like this and run a biz in our cmnty wdn't have a biz plan -- can't imagine ppl who come here don't have biz plans

CARRIED

7:49

Mayor: apologize; need receipt of Mr Howell's presentation

DONE

{Most of crowded chamber left, those WV Equestrian Ctr badges.

Delightful presentation, as an idea, a proposal.

From a meeting process point of view however, this was exceptional to have broken rules to have a speaker, a resident, speak for five minutes -- keep in mind speakers at the end at PQP when all others refused were told to speak, has a limit of three minutes -- and then the delegation's presentation was almost 15 minutes when earlier ones have been limited to five and not more than ten. The subsequent 15 minutes were Ccl questions and debate are at Ccl's discretion.}

7:52

5. Lighthouse Park Management Plan Progress Report

RECOMMENDED: THAT the report dated November 06, 2006 from the Park Planner...be received for information.

Corinne Ambor [Parks Staff]: process began in 2003, approved by Ccl June 2004

compromise supported by all stakeholders

priorities: fire and fire preparedness indicated by public -- end of extremely dry summer 2003

measures to improve, more fire boxes; sign standards completed and implemented

hut no 1 removed early this year, considered a bit of a fire hazard, was empty

implemented a smoking ban -- mid Apr to mid Oct; no BBQs or hibachis

land status discussions ongoing; land is leased from the fed govt and comes up in 2026

many have indicated wd like ownership to be in M

continue to have communication with DFO and Senator Pat Carney

3rd most, need for a recreational code of conduct; will be to you for review

split rail fencing being installed in key areas of the park

installed trailhead signs, indicate expected behaviour in the park

trail improvements are ongoing; much easier trail to walk on now; helps to direct and prioritize park works

installing fence posts along Beacon Trail

fishing closure happened on June 1 culmination of years of work with V Aquarium and DFO and WV Parks Dept -- from east side of Caulf Cove to Tyee Pt in HBay

continue to work for the park's biological health

this is a v important remnant of oldgrowth forest

hut site, planted it up with cooperation of LPPS

Trail Day last October, native plant transplantation -- in conjunction with LPPS

monitoring & enforcement is an ongoing challenge

challenge for ppl to keep all feet on trails

find ppl with bonfires on summer evenings

the work we've been able to do with LPPS we've been able to leverage money and effort

ivy pulls, educational talks, tours, bird counts, newsletters, make a financial contribution to plant material and they're celebrating ten years of park preservation in 2007, exciting

good progress, one of the most popular parks, hi usage continues

certainly benefit from Lighthouse Park Preservation Society [LPPS]

JF: good report, am sure Ccl wd like to thank LPPS many hours of work in all weather

all v fond of that park, fabulous place

was some discussion have some non-profit society grants from other than M

is it possible to access any of the grants out the prov for 2010? historical sites?

commercial partnership possible for add'l funding?

CA: has already pursued, grant from WV Cmnty Fdn to publish newsletter

writing grants constantly and we work with them

Sop: have you seen a deliberate change in the flora and fauna from feet on the trails prog?

CA: the compliance is mixed

Sop: what does that mean?

CA: some stay on trails and some don't; has improved; with knowledge

poaching still

presence in park wd assist

Sop: have yearly numbers visitors to park?

CA: No

Sop: in thousands?

CA: yes, in summer parking lot packed, thousands a week in summer

Sop: it's a wonder we don't have a ranger out there

remember when setting up this plan, local residents do a lot of policing on their own

at some point in time deserves a host so to speak

remember 30 to 40 years ago incredible ground cover and it's eroded over time

let's keep it and have it grow; look at budget, maybe not this year

RD: tour buses? or stopped?

CA: stopped

RD Fishing/Oceans sitting behind desks rather than enforcing

persuade them to get out from behind their desks and do something

I know LPPS has done a wonderful job; thank you

see Marja deJong, see Elaine living out there, doing a good job, keeping it safe; want to thank you

work you've done and the society has done

Mayor: wd like to ask Marja to comment

Marja deJong Westman: prez of LPPS, take opp to formally thank WV Municipality, particularly Parks, help in finding solution

been a cooperative relationship for wch we're truly thankful

will continue to pursue the chronic problems

the stewardship the society has played, the M has met us half way, 3/4 way; help in managing

Mayor: Ccl relies on the LPPS and it really is a model for a way we're preferring to do biz nowadays

collaborative

wd be interested in hearing what the chronic probs are

interested to know if a park ranger wd help in addressing those if that's not where you'd go first

Doug Leavers (Parks staff): some of the chronic probs, come in many parks -- thousands of ppl on a nice day and used for many years by nbrs as their own.

a lot of the standoff did come from dog use and hiking and preservation uses of the park

we tried to find and compromise; dogs

all feet on trails requires enforcement; we have staff on patrol and Elaine Graham on part-time basis

eyes in park are those in the park

some other problems as Cclr Sop posed, species and groundcover, whether recovering, maybe too early to tell, been making improvements have set out monitoring sites to see over time

JF: moved receipt

Sop: are you going to put in a submission for a ranger in the park? will it be full-time?

DL: yes, you'll see in budget package, not full-time, from May to Oct

8:13

6. Standing Committees - New Terms of Reference (File: 0115?08)

Item to be provided on-table. [WITHDRAWN]

7. Additional Information - Hollyburn Cabin Transfer #244 (File: 1145?04)

This item was deferred from the November 06, 2006 Council Meeting

RECOMMENDED: THAT the report dated Nov 08, ... from the Director of Parks and Community Services be received for information.

Catherine Rockendale, Prez of Hollyburn Ridge Assn: some discussion on Ccl about the value received from the Hollyburn permits and I understand asked for more info

I've done some research to understand the issues more clearly

the DWV currently charges what has been suggested is a nominal rate for the permits

I found that 108 cabins are charged $388.90 for a permit fee wch equates to $42K rev per year; they pay taxes at a somewhat low rate equates to $21.6K; total rev to DWV is $63,600 per year

fully acknowledge -- worked really well with staff (I'm v thankful to Doug Leavers, Kevin Pike) on recent inspections, close relationship resolving issues, certainly taken more of their time

in past 20 years were v few inspections, part of reason we're where we are now, and trying to rectify

in analysis District in past 20 years had received $850K approx from the Hollyburn Cabins wch is a fairly substantial amount, I was surprised

this was in add'l to cmnty benefits derived from some of the work CRA does in the UL -- including heritage conservation and preservation wrt Hollyburn Lodge, but also land, creek, and waterway stewardship in WV's Upper Lands

This year we're doing the bug counts with Streamkeepers, work closely with them

all the tributaries come through the cabin area; work with Streamkeepers

in past week an incredible onslaught of weather; yesterday led a delegation, last week worked on repairing of trails, had to clear side ditches, sev bridges in cabin area had trees fallen and debris; a delegation worked yesterday eight hours trail access open; quite muddy weather

work ongoing over the years

talked to other Ms across Canada to get comparison

Burke Mtn cabins in Coquitlam pay a permit fee $250 per year; recreational cabin leases in AB, SK, ON, the economic analysis was based on total revenue vs individual mbr cabins

in all the max cabin lease is $250, sure other cases out there; still have some Ms and Districts to talk to that may have higher rates, will talk to them

CRA not opposed to a fee increase and we'll talk to Mr Pike about how to proceed

in the FSTF doc, states rev not kept up with COL increase; yet the permit actually cites the increases in the fees as being linked to cost of price index {she means CPI}

we're not opposed to a permit fee increase; the permit is a legal contract and is in place till Dec 31 2009

I submit this for Ccl deliberations; recommend approve transfers forwarded tonight and hope can retain goodwill and trust built over the past few years

better relationship with staff last few years better as Mr Pike will attest than last 75 years

Mayor: we've got a report and a request for transfer

MS: in Mr Pike's report says 2009 and District can terminate on one year's notice with use of land

as per Clause 22, fees set by Ccl at their sole discretion

are the fees subject to an increase before Dec 2009?

KPike: the latter part, quote is from our new application for transfer

started using in last little while so ppl will know

most ppl don't transfer their permits

yes, we can terminate on one year's notice but says we have to have a use, another use.

so we wdn't just change this on a whim; want land for other purpose

don't have a provision that allows us just to raise the fees

MS: in the interests of clarity we shd summarize this sad situation

staff coming to us recommending fees increase

Mayor: the case?

MS: yes, there's time after time, mentioned last time

Mayor: from 20 years ago

MS: no, spent countless hours, strange deals,

office staff saying we're spending countless hours,

rejecting increase ten years ago, prob'ly at best covering our costs

can't afford to hire a park ranger, b/c of cash situation, but as last speaker said, prepared for an increase

frustrated, speaking about these cabins and can't do anything until 2009

KP: I'm one who mentioned cabin fees but mentioned over a number of years Ccl had turned down

not sure what other staff said

in last few years, given Ccl reaction, was not necessarily to increase fees but to make sure brought cabins up to standard, had been great deal of trouble until last couple of years when cooperation from HRA

the issue of fees can be dealt with; as Ms R says, not adverse to doing that

MS: I'm not criticizing Mr Pike or staff but prev Ccls that chose not to implement

cabin owners happily enjoying their cabins and we'd be happily enjoying $$$

CAO: cabin owners have indicated they're willing to look at those fees

we did commit to coming back in Jan; if our costs not covered sure we can work something out with cabin owners; look forward to in January

VV: I find that we wd benefit if we had more data

in terms of Fiscal [Task Force], hoped it wd get down to getting data I wd want to see

the cumulative funds $63K, and trying to match with countless hours of staff, if we knew how many hours of staff time a year

not enlightened at all -- are we close to an economic equivalent? out of ballpark? do we even have that data collected re staff time?

CAO: some of this frustrating to Ccl b/c dealing with issues reviewed in the Fiscal Task Force

desire to move in directions

did commit to look at issues Cclr V has raised and come back in January with a report

what we have done, we've implemented a new scheme, allows us to manage cabins, work with cabin owners more effectively

not so much in the short term what add'l hours having to be put into making that work but in the long term, what annual hours going to be expended by staff and do the fees in fact reimburse us for that.

RD: cabin transfer done Nov 6 and we're just receiving the information

KP: it was deferred for more information, still not approved

RD: can't tonight?

Mayor: no, will be back

SSch: think it was unclear if transfer to be considered tonight

Mayor: page X has the report from Sept, motion

Sop: wch one?

Mayor: for add'l information

I do have a question; I understand Cclr Smith's frustration

is it true then the only way an increase is if change of use, prior to 2009?

KP: yes

Mayor: is there an opp to change that?

KP: we wd hv to break that contract

Mayor: or for subsequent permits, is there a way to do it?

KP: we don't end and do a new one; we assign, so it doesn't break

recommendation made by our solicitors a number of years ago; continuing permit until time it expires

Sop: fact remains we have had a lot of probs with cabins and cabin owners not maintaining them

along the way we improved our vision of what that area's going to be like

like to see some genuine input re Hollyburn Lodge as Heritage

I first attended a cabin there in 1949 and 50 -- it was spooky; I was young and thought it a fantastic place

part of our heritage

think we've come a long way, what we want from these cabin owners, took a long time to get there, stiff presentations by staff forced them to put a lot of energy

this lady had brought together, head of CRA and brought them together

some there have spent thousands

we like to go there, fosters

agree with Cclr Smith; efficiency and cooperation with CRA, less energy by staff

Mayor: receipt of report

RD: re Cabin 244

[Transfer passed -- $56K to cabin permit holder]

8:35

8. Hollyburn Ridge Cabin Permit to Occupy Transfer/Assignment - #293 (File: 1145?04)

RECOMMENDED: THAT the non-family transfer/assignment of the Permit to Occupy for Cabin #293 be approved as per the Hollyburn Ridge Cabin Permit to Occupy, Clause 20(b).

CARRIED

9. Development Permit (for subdivision) Application No. 06?044 (6015 Eagleridge Drive)

At the October 30, 2006 Council Meeting, Council received the report dated October 19, 2006 from the Community Planner titled Development Permit (for subdivision)

CALL FOR PUBLIC INPUT

Mayor: no one to speak to this; introduce this

SJN: some lots in WV steep, under OCP requires DP; this application is on Eagleridge Dr, reviewed it for two months to see if subdiv approvable, to get driveways away from corner, suitable grade

finally determined is approvable, driveway changes; considerable amt of rockcutting to put driveways in

this permit imposes conditions Approving Ofcr not able to impose

wd restrict the bldg envelope on the sites to keep the bldgs away from the steep portion

prohibit driveway off lower portion of Eagleridge Dr, the western section

produce shared driveway on upper side; reduce amt of rock by 50%; req a storm water mgmt plan

five conditions imposed on this; so before you tonight to impose

RD: move receipt

Sop: like idea of one driveway b/c of that corner; is there sufficient ROW bet bldg envelope and prop line?

SJN: only for a priv car; not a road, it's a priv ROW

continues into rear of prop to the west

Sop: eliminates driveway

SJN: current driveway wd be eliminated; under terms of DP, driveway wd be prohibited

Mayor: shd hv called for pub input -- anyone?

George Matthew; with the restrictions of the rock removal will that change hit restrictions

Sjn: no, owner does not propose to; rest stays same

GM: 25ft?

SJN: yes

RECEIPT CARRIES

then recommended motion: THAT the DP (for subdivision) ... which would impose conditions to protect the environment and avoid hazardous conditions be approved.

CARRIED 8:41

10. Dundarave Landing Interim Parking Plan - Community Meeting (File: 1800?02)

RECOMMENDED: THAT:

1. Council receive the report titled Dundarave Landing Interim Parking Plan - Community Meeting from the Manager Roads and Transportation;

2. Council direct staff to implement the additional improvements to the parking plan which were developed in consultation with the residents and business owners of Dundarave as described in the report titled Dundarave Landing Interim Parking Plan - Community Meeting; and

3. Council direct staff to implement the Dundarave Landing Interim Parking Plan on a permanent basis.

EBarth: April staff came forward about making Upper and Lower Bellevue changes permanent however still some concerns so staff to go back and meet with cmnty

In July focused on issues and in second half staff worked with cmnty to meet those concerns

some landscaping; pedestrian area on L Bellevue

successful solutions; operation continues to function v well; speeds low and traffic volumes low

JF: on p 105, pedestrian walkway ..... does that mean a sidewalk?

EB: one of the challenges there is a sidewalk b/c of all the driveways; created a recessed strip so clear

JF: so a sort of a sidewalk

VV: when this came up before a number objected; not here this evening; so in favour or lost courage?

not inclined to vote for it till satisfied

EB: public mtg to meet concerns so presume if not here, optimistic we've met those concerns so reason why not seeing anyone here; rec'd no phone calls

VV: subject to some confirmation; no objection from nbrs no sense

wd feel comfortable without that; certainly can continue it; don't know we have complete solution

CAO: staff can confirm if public knows, they have not been shy

EB: we did give info to some who can disseminate the info

the add'l improvements... staff went away, done with the cmnty on the spot

they bought into what we were doing; in terms of continuing for another year

taken a great deal of staff time and created uncertainty in cmnty

VV: wd like to defer permanent, the week after we make it permanent something comes back at it

not quite at that point

MS: wd like to thank Mr Barth and Mr Dozzi; lack of objection tonight well rec'd by all parties

before summer parking plan, read it over summer and consultant recommended moving parking on MDr to one hour from two

even with the improved situation in Dund, parking is still an issue

I live in Dund and if you find a parking space you want to stand on your roof and !!!

any consideration given to changing from two to one

EB: done in conjunction with Amb area; we've reviewed that report been reluctant to do that outside but if Ccl wanted us to bring forward some of these measures

Mayor: Amb; not sure extends to Dund

MS: not want to make more work for Mr Dozzi, looking shellshocked

you can't find parking in Dund

staff might study it in consultation with merchants along MDr

EB: what we intend to do

RD: this intent of this report was to retain angle parking

Upper Bellevue you can always find parking

biz on MDr, professions on Bellevue plus the park

angle-parking has been v successful

great staff been able to retain parking and satisfy residents

we owe Mr Dozzi and Engg Dept vote of thanks for work they've done here

one-hour parking good for biz briefly but restaurant you'll need more than an hour

this happened to Lonsdale, we don't go there anymore b/c one hour and can't wander around

looked at it in past, keeps ppl moving and restaurants

will lose a lot of attraction

JF: agree with speakers; staff have done a good job

residents have made some compromises as well

as to one to two, I was a mbr when changed from one to two for the v reasons Cclr Day said

a lot of their patrons were getting parking tix, even hair cut

not at expense of merchants

MOTION CARRIED with Sop opposed

Mayor: a lot of work and a lot of collaboration, helps Dund immensely

8:55

11. Third Quarter Review 2006 (File: 0860?01)

RECOMMENDED: THAT:

1. Council receive the report dated November 14, 2006 titled "Third Quarter Review 2006"; and

2. The document titled "Third Quarter Review 2006" be posted to the District Web Site.

RL: focuses on year-end projections; significant positive division and ..... anticipated costs

year end break even

on or under budget in all categories

presented to Finance Audit Cmte on Nov 10; cmte recommended it be forwarded to Ccl and to website for info

Mayor: thank staff; got it underway now, really appreciate it

8:56

12. Group Daycare Operations in Residential Zones (File: 1605?08)

To be provided on-table. WITHDRAWN

13. Cancellation of December 04, 2006 Committee of the Whole Meeting (File: 0120?01)

CARRIED

Mayor: PH on Ev Dr

8:57

14. Additional Council Meeting (File: 0120?01)

...an additional regular Council Meeting be scheduled for Monday, Dec 18, 2006 at 7pm in the M Hall Ccl Chamber.

CARRIED :-(

MS: move CMte of the Whole Nov 27 to 7pm in addition to reg ccl mtg

at that mtg we're going to hear finally the recommendations and report form the hardworking FSTF; hope be an interesting mtg

Mayor: thank you, looking fwd to it

8:58

CONSENT AGENDA ITEMS

15. Consent Agenda Items - Reports and Correspondence

MS: not really a question of discussing it separately, but wd like to discuss how doing correspondence whenever you like

Mayor: don't have an Other Biz section; bring up during Reports

8:59

REPORTS FOR CONSENT AGENDA

16. Development Variance Permit Application 06?045 (6080 Blink Bonnie Road) Report dated Nov 10...be received for consideration on Monday, December 11, 2006.

CORRESPONDENCE LIST FOR CONSENT AGENDA {third week no links on website!!!}

17. Correspondence List [complete list was in previous WVM issue] -- received

18. REPORTS from MAYOR/COUNCILLORS

Mayor: Cclr Smith since you brought up

MS: out of town last week vaulted out of bed Sunday morning ready to attack my electronic ccl package -- again unable to read Corresp from public b/c no links attached-- frustrating

if citizen writes a letter to Ccl, we shd at least have the opp to read it before the mtg; searching for guidance form CAO

can we go back to old way; click on letter and read it electronically

had no opp to read the corresp till I arrived tonight; find it frustrating, wd like to read entire package prior to mtg

missed mtg last Tues, wd be nice if, wished have draft minutes

need to find a diff way of doing this

another way rather than not having them?

CAO: ask MClk

SSch: we brought this to Ccl's attention

{When??? not at a public ccl mtg and looks like some councillors not aware!

why these decisions made behind closed doors and not even announced to us poor plebeians who write in, are affected, and want to know what ppl say and have the information from other govt agencies, etc.}

privacy issues

whatever, research with solicitor and other Ms

thought a happy balance wd be to continue to list but no longer publish

{who thought it was a happy balance? in whose opinion? we, the residents and writers certainly weren't asked!!!}

and now has been in place for three weeks; providing to Ccl hard copy

looking at other ways

Mayor: not ready electronically; when?

Ssch: when?

Mayor: answer your question

MS: if I were a mbr of public, if I were sitting in audience, wd like to have idea [what we're talking about]

ppl wd like to know; deleted

publish body of the letter

Mayor: trying this for a month; report on how it's going

huge benefits in terms of efficiency; report next week?

{Yeah, right. Wd be even more efficient if none of the staff reports attached to the agenda items were put up either. Have some lost sight of public govt doing public business in public with public being informed???}

Ssch: yes

Mayor: good start

{start? going to delete more if not much objection to this removal???}

[wrt Cclr Smith's question, no minutes] minutes, b/c of short week

SSch: one of the reasons

also short staffed, and getting out notice for Ev Dr

Sop: now only see it electronically?

Mayor: cclrs will have a hard copy

Sop: so if we challenge, hard copy or web?

Mayor: yes

Sop: why do minutes?

why late? I know not word for word; no offence to wonderful Clk; doesn't really capture moment

wonder if another method

Ssch: we hv bn steadily moving toward action minutes

now streaming

Cclr Sop is correct; pare down the narrative; more and more to action minutes

{This is unconscionable. What's with this 'action' minutes bit -- who instructed the MClk to strip it down to that? Is all of Ccl missing the purpose of informing the public about what they're doing???

What good is this in the minutes Oct 30 for PQP:

"...commented relative to the community centre quarterly report, Collingwood School enrolment and bylaw enforcement, timing of the Heritage Week 2007 and the 2007 Mountain Mardi Gras Festival. D. Stuart (Chief Administrative Officer) commented relative to bylaw enforcement."

Do you know what questions were asked?

And what were the answers?

As you see, neither the questions nor the answers were given.

What's the point?

It's not action, so don't bother letting residents know what was asked or the answers?

there will be more on this, no doubt.}

Sop: during storm; trees came down

thx; no injury really fortunate; lot of prop damage

the care from staff, passion for this cmnty; a job well done

JF: Saturday forum sea to sky cultural alliance

museum archives library staff arts reps

Deep Cove to Pemberton -- took place in Sq

benefit arts and culture, draw tourism, be for benefit of all cmnties

aside from yourself, Max Wyman, Stan Hagen, Joan McIntyre, etc

presentations and discussions fascinating, particularly from Okanagan

before they set about, they did some work with consultant to see what market was for tourism

women over 60 with a lot of money to spend wineries, art

maybe a diff demographic in Sq

maybe rockclimbing, kayaking....

excellent way to begin, ppl left feeling positive

Mayor:

= neat thing about the Okanagan

25 cmnties and three regional

no matter how small speaks to those; over 100 ppl there well recd by VANOC

gong to carry on working; builds on our arts/culture strategy

= first Kay Meek Partners mtg last week; candid about issues to be addressed

focused mostly on need for short to med plan for lighting, access, signage, more visible space

= opened the Cypress venue, first 2010 venue -- ahead of time and on budget

++++++++

= want to correct an erroneous statement that was in NSNews over the weekend that Ccl has served notice to the Chamber of Commerce

that's not the case

Ccl was approached by the Police Board about possible future needs for the Police Dept and we don't know if will come to fruition or not; subject to our budget and Police needs

in the interest of openness and transparency felt nec to write to Chamber on horizon; move at least 14 mos away, of course work to find another place if Police need that space in their building.

my understanding executive excited about these new opportunities

want ev to understand working cooperatively with Chamber

++++++++

9:13

19. PUBLIC QUESTIONS/COMMENTS

CR, Yours Truly: I had a question wrt the discussion tonight but two other things first

= First of all, I'd like to add my appreciation and admiration for the Director of Engineering Emil Barth again b/c I've only heard good things from ppl dealing with the Engg Dept, and to reassure Cclr Vaughan, who said she didn't know about ppl knowing about this mtg [Dundarave Parking being on this agenda], that dept went to extraordinary lengths. Although I had an office down there, we were informed. I even got email telling me this was on agenda tonight, so I'm sure if they took care with someone tangentially there, I'm sure they probably took care with many of the others there, so if I was informed, I'm confident others nearby were informed as well. I wanted to let Cclr V through you (Madam Mayor) to know even though they hadn't gone to that last mtg were informed b/c they had expressed interest before.

= The second thing:

the meeting last week on Tues wrt Ev Dr was not of course broadcast on Shaw b/c you usually have your mtg on Monday and it's broadcast at 9 on Tuesday. I phoned staff, they didn't know it was going to be broadcast so I phoned Shaw, and Shaw said no, it wdn't be. I know you have a videotape in the Library but I'd just thought I'd let you know

So then I said why wdn't you and what happens [I asked about] the [PH] mtg on Dec 4th on Ev Drive at the Kay Meek Ctr

Again it's not going to be

Although it's going to be right night they said they don't do it if off-site, so Shaw told me they will not be broadcasting the Public Hearing on Dec 4th and so I thought you shd know about that b/c so many ppl interested in it, I wd give you the headsup

this is what Shaw said so if you wanted to address that b/c it's a mtg that I'm sure a lot of ppl wd like to watch on TV even if they can't come to..

= then Cclr Smith brought up the fact about the letters not being on the website

Yes, indeed, I discovered that three weeks ago when of course there are things from our MLA, Mr Sultan, and things like this that are really important things for us to know about. I am of course unhappy that it was suddenly changed without notice. I think perhaps there shd be a notice but it's been public -- the letters have been public for years and years and years, and perhaps it shd be [made clear to public]. When it was decided maybe to change Correspondence a few years ago, sev cclrs were upset and said, we want to see them and we want the public to see them. The only reason they shd not be make public, and everybody agreed, was if it concerned an in camera matter or if it included libel or slander, something like this.

The other thing I don't really understand: the justification in stopping it from being on the website and able to be clicked on b/c... btw the minutes to the cmte mtgs are also in the same category -- they're not there either. That was suddenly stopped, so that whole section under Corresp -- wch has the first part as minutes, and then letters -- that whole section, you cd no longer click on. Suddenly without notice.

Now, if it's a question of privacy, you already put those letters in the Lib so if the question is privacy

{Mayor looks quizzical}

isn't it part of the pkg in the Lib? that's what you've been doing all along.

Mayor: I think the best way to address your questions, and the timing is excellent, b/c we'll have a report on this next week; so that's where we'll address these so if you keep moving through questions

CR: That was the question, b/c if it's a question of privacy, the [ccl mtg] pkg is always in the Library

if the other thing might be, and I agree, if somebody doesn't want their views known, [ppl] can always phone a cclr or staff

you can have with the letter, as someone said, maybe remove the ph no and address

I don't think most ppl want to know somebody's ph no and address or anything, but we do want to know the content is of the letter b /c some of them are really valuable

The ones for example last week that were not in: one was from an MLA, one was from the Post Office, I mean none of those was a personal letter but it still was not linked.

You might have a policy saying you know that this is public govt, it's public; if you want to go a different route then advise them how to do it ... and I hope when you do reinstate it, wch I hope you will, that the minutes and the letters that we have not been able to see will actually be back on the website.

Mayor: not sure why the minutes are not available for viewing but nevertheless we'll respond to all of this next week. Thank you very much.

CR: thank you

RD: wrt Kay Meek Ctr and Cmte on Disabilities

Pat Best made a valid point -- access difficult for seniors; not on bus route, maybe have HandiDart, for mtg Dec 4

one of the most frequent complaints is getting in and out of there

talk to Sch Bd and KM Society.

9:21

Dina Zeitler, Prez, Amb Biz Assn: wd like to comment on the parking issue

moved from one to two-hour parking

about four years ago we canvassed ev in Amb

one hr to two on Bellevue; definitely proven to be a plus

one hour can do v little; two hours can patronize at least three diff bizs

ev felt so strongly wanted two-hour parking

has worked out v v well; ppl come in an say this is just great

hate to have to canvass again; hope you'll keep it

20. ADJOURNMENT 9:25

=== CMTE of the WHOLE & CCL MTG AGENDAS Nov 27th ===

* CMTE of the WHOLE

1. Approval of November 27, 2006 Committee of the Whole Agenda

REPORTS

2. Fiscal Sustainability Task Force (File: 0115?20?FSTF1)

RECOMMENDED: THAT

1. The Fiscal Sustainability Task Force's Report to Council be forwarded to the Finance and Audit Committee for the Committee's recommendations on 2007/2008 fiscal sustainability priorities, and
2. That the Terms of Reference for the Finance and Audit Committee be revised to reflect their consideration of and involvement with the implementation of the Fiscal Sustainability Task Force's recommendations.

Appendix A - Trends and Issues Subcommittee Report

            Appendix B -   Economics - Revenues, Expenditures, Service Levels Subcommittee Report and Annexes
            Appendix C - Best Practices and Benchmarking Subcommittee Report and Annexes
            Appendix D - Other Matters

Appendix E - Public Responses/Info Provided to Public

Appendix F - Task Force - Terms of Reference
Appendix G - Report on Task Force Expenditures

Appendix H - Prior Council Reports re the Fiscal Sustainability Task Force

Appendix I - Working Papers Prepared for/by the Best Practices and Economics Subcommittees

3. 2007 Preliminary Draft Base Budget (File: 0860-01)

RECOMMENDED: THAT the report dated November 23 from the Director of Finance be received.

4. ADJOURNMENT

* REGULAR COUNCIL

1. Approval of November 27, 2006 Regular Council Agenda

2. ADOPTION OF MINUTES

=B7 November 06, 2006 Regular Council Meeting Minutes; and

=B7 November 14, 2006 Regular Council Meeting Minutes.

3. NOVEMBER 27, 2006 COMMITTEE OF THE WHOLE MEETING

RECOMMENDED: THAT the recommendations from the Nov 27 Committee of the Whole meeting be ratified.

REPORTS

4. Eagle Lake Membrane Filtration Facility Contract Execution (File: 1815?35)

RECOMMENDED: THAT authorization be given for the District to execute an agreement for construction of the Eagle Lake Membrane Filtration Facility with Nason Contracting Group Ltd.

5. Group Daycare Report (File: 1605?08)

Additional Information for consideration:

(a) Petition with 72 signatures, undated, regarding Evergreen Daycare at 707 Anderson Crescent, West Vancouver and Proposed Daycare at 712 Anderson Crescent, West Vancouver

(b) D. Cardwell, October 16, 2006, regarding Evergreen Daycare at 707 Anderson Crescent, West Vancouver and Proposed Daycare at 712 Anderson Crescent, West Vancouver (File: 1605?08)
(c) A. Wu, P. Wu & A. Wu, October 16, 2006, regarding Evergreen Daycare at 707 Anderson Crescent, West Vancouver and Proposed Daycare at 712 Anderson Crescent, West Vancouver (File: 1605?08)

(d) D. Foote, November 20, 2006 regarding proposed group daycares in residential neighbourhoods in general and at 2879 Marine Drive (File: 1605?08)

RECOMMENDED: THAT

            1.         The Director of Planning, Lands and Permits be instructed to commence the preparation of a zoning amendment bylaw that would enact regulations for Group Daycare facilities in single and two family residential zones on the following basis:
*     Reduce the maximum number of children permitted in each Group Daycare to 15 (currently 20);
*     Require the applicant to reside in the dwelling unit where the Group Daycare is being operated;
*     Require the minimum distance between any two daycares to be 1,500 feet radius; and
*     Require staff and visitor parking and drop off areas to be onsite.
            AND

2. The Manager of Bylaw and Licencing [sic] Services be instructed to withhold receipt of any Group Daycare applications and report the same to Council in accordance with the Local Government Act pending the consideration of the above zoning bylaw amendments by Council.

6. Correspondence to Council (File: 0120?24)

RECOMMENDED: THAT option #4.1 as described in the November 23, 2006 report from the Municipal Clerk re Correspondence to Council be implemented on a 6 month trial basis.

7. 543 - 9th Street - Offer to Purchase (File: 0510?05)

RECOMMENDED: THAT authorization to proceed with public statutory notification of the proposed sale of 543 - 9th Street in accordance with the Nov 16 report of the Director of Planning, Lands and Permits be confirmed. {SALE TO MILLENNIUM! Was this report at ccl mtg? included in proposed bylaw?}

CONSENT AGENDA ITEMS

8. Consent Agenda Items - Reports and Correspondence

REPORTS FOR CONSENT AGENDA

9. Development Variance Permit Application 06-047 (4345 Rockridge) ...for consideration Mon, Dec 11.

CORRESPONDENCE LIST FOR CONSENT AGENDA

10. Correspondence List (File: 0120?04)

Requests for Delegation -- None.

Action Required

10.1 Mr. and Mrs. Fleming, November 19, 2006, regarding large tree on municipal land

Referred to Director of Parks & Community Services for consideration and response.

10.2 P. Best, November 19, 2006 regarding Evelyn Drive Public Meeting

Referred to Mayor and Council for consideration and response.

10.3 L. Wilson, Chair, North Shore Sport Awards, Nov 10, regarding North Shore Sports Walk of Fame

Referred to Mayor and Council for consideration and response.

No Action Required (receipt only)

10.4 Committee and Board Meeting Minutes

(a) Board of Variance Minutes, October 18, 2006 (File: 2310?05)

[Letters wrt the proposed Clovelly-Caulfeild Neighbourhood Plan: 10.5 - 10.16, 10.22 (petition), and 10.23]

10.17 = ; D. R. Corrigan, Mayor, City of Burnaby, regarding homelessness

10.18 = ; F. Leonard, Chair, Municipal Finance Authority of BC, November 10, 2006, regarding Surplus Repayment Issue #45 - Term 20

10.19 = ; D. Mussatto, Mayor, City of North Vancouver, November 10, 2006, regarding invitation to presentation by David Hughes, Sunday, November 26, 2006

Previously distributed due to timing of event.

10.20 = ; B. Gautschi, Vice-President, BRAC Systems Inc., November 09, 2006, regarding greywater recycling

10.21 M. Carter, November 07, 2006, regarding Police Issue

10.24 Responses to Correspondence - No items presented.

10.25 Responses to Questions in Question Period - No items presented.

11. REPORTS FROM MAYOR/COUNCILLORS; 12. PUBLIC QUESTIONS/COMMENTS 13. ADJOURNMENT

=== QUOTATIONS ===

Those who know how to win are much more numerous than those who know how to make proper use of their victories.

-- Polybius, historian (c. 205-123 BCE)

Joey Adams (1911-1999): Borscht-belt comedian, actor, and writer whose comedy career spanned seven decades. He wrote more than 40 comedy books and a syndicated column for The New York Post. Joey, the former Yosef Abramowitz who was born in New York City, conducted for many years one of the most highly rated talk shows on WEVD, at that time an all-Jewish radio station.....

A psychiatrist is a fellow who asks you a lot of expensive questions your wife asks for nothing.